CAPS-TC
Volunteer Opportunities
If you are interested in one of these positions, please email a brief letter of interest describing your skills, including your desire to support this valuable mission to:
Board Treasurer
At CAPS-TC, our mission is to provide crisis support services to Thurston County, WA First Responders, as well as on-scene support/emergency assistance for members of the community. At the direction of First Responders, a cadre of specially trained volunteer Chaplains provide critical incident stress management support, as well as grief and trauma care, crisis response and presence, emotional support, and spiritual encouragement, as requested and appropriate. CAPS-TC was incorporated and received IRS 501(c)(3) status in 2020. Generally our board members will be individuals drawn from law enforcement, fire service and protection, faith and community based organizations, health and human services, churches, businesses and the broader community who as a group will serve to meet the mission of the organization. The Board Treasurer is a key member of the Board of Directors and is responsible for overseeing the financial and accounting requirements of the organization. The Treasurer works closely with the Chairman to develop and implement the organization's budget, to manage its investment portfolio, provide accounting and reporting and to ensure that it complies with all applicable financial and accounting regulations. The Board Treasurer has the following responsibilities:
• Oversee financial and accounting for the organization
• Prepare and present financial reports to the Board of Directors that are timely, accurate and informative
• Manage the organization's investment portfolio
• Work with the Executive Director to develop and implement the organization's strategic plan and budgets
• Ensure that the organization complies with all applicable financial regulations
• Send thank you/confirmation of charitable donation letters to donors The Board Treasurer should have the following qualifications:
• Experience in nonprofit accounting
• Experience in nonprofit financial management and/or board governance
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills
• Experience with QuickBooks, Word and Excel
Board Secretary
At CAPS-TC, our mission is to provide crisis support services to Thurston County, WA First Responders, as well as on-scene support/emergency assistance for members of the community. At the direction of First Responders, a cadre of specially trained volunteer Chaplains provide critical incident stress management support, as well as grief and trauma care, crisis response and presence, emotional support, and spiritual encouragement, as requested and appropriate. CAPS-TC was incorporated and received IRS 501(c)(3) status in 2020. Generally our board members will be individuals drawn from law enforcement, fire service and protection, faith and community based organizations, health and human services, churches, businesses and the broader community who as a group will serve to meet the mission of the organization. The Board Secretary serves as a board member, a member of the executive committee and is responsible for providing administrative support to the Board of Directors. This includes preparing and distributing meeting materials, recording and maintaining minutes of meetings, tracking and managing board actions, and coordinating with other volunteers/staff members to implement board decisions. The Board Secretary reports to the Chairman of the Board. Essential Duties and Responsibilities:
• Prepare and distribute meeting materials, including agendas, consent agendas, and supporting documentation.
• Record and maintain minutes of board meetings, ensuring that they are accurate and complete.
• Track and manage board actions, including resolutions, motions, and votes.
• Maintain board records, including bylaws, policies, meeting minutes, rosters and calendars.
• Provide general administrative support to the board of directors, as needed, including donor correspondence
• The board meets monthly and may call special meetings from time to time
• Keep Washington State charitable corporations office filings up to date
• Provide general administrative support to the Chaplain Coordinator (e.g. assisting with record keeping). Qualifications:
• Excellent organizational and time management skills.
• Strong writing, editing, communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel) type applications.
CAPS-TC is looking for an administrative person to support the mission of CAPS-TC (Chaplains Association for Public Safety – Thurston County). CAPS-TC is a non-profit, NGO (non-governmental agency) that supports the work being done by the volunteer police and fire chaplains associated with the different Law Enforcement, Fire/EMS, 911 Dispatch and Coroner agencies throughout Thurston County.
Below is a list of the type of support currently needed. Over the past few years, CAPS-TC has been growing in size and complexity in supporting the chaplains. We are now to the point where our Board Secretary and Treasurer and Chaplains Coordinator need this support to keep growing. It is exciting to have such wonderful growth, but it does necessitate this additional clerical support.
Depending on the skills available and hours required, a small stipend may be available. We believe this to be an approximately a 4 to 5 hour per week commitment.
Skills and support CAPS-TC desires for this position:
-
Take notes and record Board meetings (~2 hours a month on the second Tuesday) and Chaplain meetings (~ 2 ½ hours per month on the second Wednesday excluding summers) – producing minutes form all meetings – producing agendas for all meetings, etc. (MS Word)
-
Manage board and chaplain records to assure security and accessibility to information ((MS Word), MS Excel, Google Workspace)
-
Track Chaplains information and training records ((MS Word) and MS Excel)
-
Manage and/or distribute incoming email and U.S. mail to Chaplains Coordinator and Board Members as appropriate including the Associations PO box.
-
Bookkeeping (Quickbooks)
-
Support CAPS-TC Website (Wix.com platform)